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Background

The Organization for Security and Co-operation in Europe (OSCE) is an international non-profit organization with its Secretariat in Vienna, Austria; detailed information about the work of the OSCE and its presence is available at www.osce.org

Risk Management at the OSCE

The Department of Management and Finance (DMF) provides services in the area of finance, budget, information and communication technology, procurement and assets management, as well as in maintaining the system of internal control and a supporting risk-based approach to management decision-making that facilitates achieving OSCE´s objectives. This is achieved through proactive identification, evaluation and control of major, security and operational risks across the OSCE.

In 2008, the OSCE implemented a web-based Enterprise Risk Management software that supports the collection of risks across the OSCE and reporting on them.

At present, the OSCE is satisfied with the current software solution but interested to learn about alternative products, their technical capabilities, and related pricing information.

Requirements

In view of the above, the OSCE is interested to receive feedback from the market on the following requirements:

1. Product name;
2. Service options - cloud based vs. on premises;
3. Functional capabilities including:
• Multiple browser;
• Enable the OSCE to manage risk in a structured way and assist with embedding the ownership, management, review and reporting of risks to stakeholders;
• Provide full mapping of risks, controls, ownership, risk status, control status;
• Access real-time interactive dashboards and reporting tools allowing to get to the data that is needed promptly for further analysis and/or decision-making;
• Customize reports and their format;
• Customize naming of the fields to be consistent with the OSCE naming convention;
• Operate two sets of naming for the fields to allow for differing terminology for security and operational risks;
• Create drop-down lists with standardized sets of risks and controls;
• Register cross-cutting risks;
• Possibility to include audit recommendations, tracking, compliance and other business functions.  Possibility to cross-link the data (e.g. audit recommendations to the new controls proposed).
4. Technical requirements;
5. Data migration from existing platform to a new solution;
4. Availability of technical support function and related cost. If initial support is provided for free, please specify the timeframe;
5. Possibility of data exchange (integration) with Oracle ERP;
6. Demo access;
7. Success stories (e.g., implementation and usage in the international organizations and agencies e.g., UN, World Bank, etc.;
8. Pricing and licensing information.

The feedback on the above requirements is required by the OSCE to evaluate the quality of current system and support the decision making process toward new system.

Request for Information procedure

Interested Vendors wishing to participate in the pre-qualification process are requested to submit relevant pre-qualification documentation by email to Yury Golovkov at yury.golovkov@osce.org by 28 August 2016 22:00HRS CET.

All responses will be rated against the mandatory requirements and pre-qualification criteria. At the end of the evaluation process, Vendor will be notified where its response rated as acceptable or not.

OSCE Disclaimer

The OSCE reserves the right to accept or reject any pre-qualification documentation, and to annul or to suspend the pre-qualification and subsequent tender process and reject all solicitations at any time and without reason prior to the date of Contract Award, without thereby incurring any liability or responsibility to affected participants of this pre-qualification or tender process.

END.

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The Dniester River delta, located on the territories of both Ukraine and Moldova, is a powerful, complex and fragile ecosystem with invaluable biodiversity. However, it poses a risk of extreme flooding as well as water scarcity for people.

“Following days of extremely heavy rains in July 2008, a severe flood hit the Dniester River area with devastating consequences for thousands of households and infrastructure in both Ukraine and Moldova,” says Viktoriya Boyko, Head of the Hydrological Forecasts Department of the Ukrainian Hydro-meteorological Centre.“It led to human casualties and huge economic damage in both countries. It was devastating.”

Boyko noted that in a changing climate, floods on the Dniester are expected to become more frequent and more intense. “It is critical that in the future, the disastrous consequences of floods be mitigated.”

[node id="246436" preset="medium" align="left" description="A dry section of the Zastoyniy channel before ecosystem restoration activities were started. (Lower Dniester National Nature Park/Volodymyr Gubanov)"]

Flooding threats

In the past, mainly structural solutions such as the construction of dams were used to mitigate flood risk. Those measures had high financial and environmental costs, and could lead to catastrophe in case of failure.

Today, new ecosystem-based approaches can mitigate floods by spreading water away from populated areas, and by slowing the flood’s volume and speed. “Ecosystem-based approaches to mitigating the risks of floods and water deficits have huge untapped potential for application in the Dniester river basin,” says Alexei Andreev, Head of the BIOTICA Ecological Society. “There is a clear need to learn more about their use,”

[node id="246446" preset="medium" align="right" description="Channel Zastoyniy after it was cleaned from silt and vegetation in April 2016. Small islands created along the channel for birds and other animals to use as shelter during flooding. (Lower Dniester National Nature Park/Nikolay Stepanok)"]

OSCE engagement

In spring 2016, the Office of the Co-ordinator of OSCE Economic and Environmental Activities (OCEEA) with the support of the OSCE Project Co-ordinator in Ukraine, and funding from the Austrian Development Cooperation, the European Union’s Instrument for Stability and the Government of Switzerland, conducted a pilot restoration project of a small watercourse connecting the Dniester floodplain and the main course of the Dniester delta in the Lower Dniester National Nature Park.

Leonid Kalashnyk, OCEEA Environmental Programme Officer, says that the restoration included clearing silt and vegetation from the Zastoyniy Channel, forming islets for birds and other animals along the channel. “We created a small shallow reservoir, and moved three cables that had crossed the channel and obstructed the water flow.”

Vladimir Gubanov, the park’s deputy science director, says that the restoration has certainly had a positive impact on biodiversity conservation including fish resources, flood mitigation and fire risk reduction. “Results will be further monitored and used for restoration activities in the Dniester delta.”

[node id="246451" preset="medium" align="right" description="A Great White Pelican flock flying above the Zastoyniy channel. (Lower Dniester National Nature Park/Nikolay Stepanok)"]

Co-operation saves lives

Even though these restoration activities are conducted in Ukraine, the effect is also felt across the border in Moldova. “The results of, and lessons learned from these restoration activities have also been shared with experts and relevant authorities in Moldova. This will contribute to the joint efforts undertaken by Moldova and Ukraine, including environmental NGOs from each country, to address the risks of flooding and drought in the Dniester Basin,” says Andreev.

Gubanov says that the improvement of fish nurseries in Ukraine increases fish populations in Moldova and supports animal migration within both countries. “Our experience within the project could be applied in the Moldovan part of the Lower Dniester. We are ready to share the know-how.”

“The project’s long-term effects aim at increasing trans-boundary co-operation by sharing knowledge and expertise among regional and international stakeholders in the Lower Dniester area, notes Kalashnyk. “The pilot project in the Lower Dniester Delta is an important step towards restoring the ecosystem thereby reducing the risk of catastrophic flooding. Prevention is key.”

“During Soviet times we tried to control nature, rather than mitigate the effects of this natural phenomenon on people,” says Gubanov. “Now, we are working on correcting these mistakes and we seem to be on the right path.”

These flood mitigation activities are part of a multi-year effort under the Environment and Security Initiative (ENVSEC), which has also included facilitating the signing of the Dniester Basin bilateral Treaty, developing and endorsing a trans-boundary Strategic Framework of Adaptation to Climate Change in the Dniester River Basin, and implementing a range of monitoring and flood mitigation measures in the basin.

The OSCE, UNDP, UNEP, UNECE AND REC have joined forces in the ENVSEC Initiative to help transform environmental risks into opportunities for co-operation in Central Asia, Eastern Europe, the South Caucasus and South Eastern Europe.

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An OSCE Programme Office in Astana-supported workshop on international best practices in irregular migration management and readmission procedures for 10 Internal Affairs Ministry and National Security Committee officials started on 6 June 2016 in Astana.

The three-day event was organized by the EU-funded Border Management Programme in Central Asia (BOMCA) in co-operation with the OSCE Programme Office in Astana, the International Organization for Migration (IOM) and Latvia’s State Border Guard. It focused on national legislation and best international practices in dealing with vulnerable groups of migrants passing through borders.

An Office-supported legal analysis of readmission policies was presented along with a draft bylaw to participants who brainstormed ways to further develop the legal and institutional framework. Participants also engaged in an in-depth discussion on readmission as well as countering trafficking of human beings. As a result of the discussions, the participants developed a set of recommendations on amendments to relevant national legislation in line with international best practices.

The workshop is a part of the OSCE Programme Office’s activities related to enhancing the host country’s border security and efficient labour migration management practices.

DUSHANBE, 8 June 2016 – A one-year learning course on Border Security and Management for Senior Leadership (BSMSL) was launched with an introductory meeting that took place in Dushanbe from 6-8 June.

The course was designed and developed by the OSCE Border Management Staff College and the Geneva Centre for the Democratic Control of Armed Forces (DCAF), and aims to enhance the knowledge, competencies and leadership potential of mid- to senior-level professionals working in the area of border security and management.

Twenty-four participants from Afghanistan, Bosnia and Herzegovina, Georgia, Jordan, Lithuania, Moldova, Poland, Portugal, Tajikistan, Tunisia and Ukraine will participate in the course, providing a comprehensive insight into the contemporary security environment, leadership and management competencies as well as mechanisms to prevent and combat existing and emerging security threats and challenges.

The course programme is divided in three modules that involve participants in fact-finding, analyzing, decision-making, and management activities. Its format provides an opportunity to draw from various international best practices and expertise, putting emphasis on co-operation between operational and academic approaches and encouraging peer-learning.

Each module is presented through a variety of training and learning methods, including e-learning, face-to-face study, follow-on discussions and follow-up activities, group exercises, and study visits.

“Borders exist to unite people and not to divide them. This course is one of the college’s long-term initiatives aiming to promote and implement the concept of open but secure borders. With the knowledge obtained here participants will not only be able to enhance their professional skills but also be capable to develop and provide analysis and recommendations to improve capacities and the situation at borders,” said Ambassador Marcel Pesko, Director of the OSCE Conflict Prevention Centre, while addressing the BSMSL participants.

Andrus Oovel, Head of the DCAF Border Security Programme added: “This course is a combination of social, political and security science, covering a wide range of academic disciplines on global governance and security, humanities, law, criminal justice and studies which include leadership and management for strategic and operational planning in managing migration, border security, and trade facilitation.”

BISHKEK, 8 July 2016 – As part of the first phase of the two-day military Command-Staff Exercise ‘Barrier 2016’, representatives of the State Border Service (SBS), local authorities and civil society of Osh region focused on border security and management problems during a roundtable discussion and video-conference supported by the OSCE Centre in Bishkek.

The discussions, held at the SBS headquarters, aimed to promote co-operation between the military, law enforcement agencies and civil society and improve the existing mechanisms of co-ordination. Participants were able to directly ask border management-related questions to the deputies of Jogorku Kenesh (the parliament), government officials and SBS representatives.

Head of the SBS Colonel Abdikarim Alimbaev detailed the complex measures taken by the Service to strengthen the Kyrgyz-Uzbek and Kyrgyz-Tajik border areas, such as improving the infrastructure of border units and setting additional border barriers and posts. “Through improved relations with neighbouring countries, the strengthening of border security and management will ensure the sovereignty and territorial integrity of the State and in this way safeguard peace and stability in the specific border areas and in the broader Central Asian region,” he said.

Daniele Rumolo, acting Head of the OSCE Centre in Bishkek highlighted the crucial significance of border security for Kyrgyzstan: “Effective counter-efforts to the current challenges remain the most relevant strategic priority for continuous co-operation and also an important aspect of OSCE activities in the framework of transnational threats. The OSCE Centre in Bishkek greatly values its engagement and interaction with the Kyrgyz Government and the SBS, and expresses its readiness to further develop the co-operation in this field.”

Vice Prime-Minister on border issues Jenish Razakov stressed the importance of co-operation between security and law enforcement agencies and local governments, stating that in their absence it would be impossible to resolve border crises. He also noted that in the past two years such joint exercises to enhance the combat readiness of units have demonstrated positive results.

On 8 July, following the roundtable discussion and video-conference in Bishkek, the practical phase of the ‘Barrier 2016’ simulation exercise took place in Osh with the participation of the Special Forces Unit, the SBS, Ministry of Emergency Situations, and the Armed Forces of the Kyrgyz Republic.

The Command-Staff Exercise ‘Barrier 2016’ was held jointly by the SBS and the OSCE Centre in Bishkek as part of the Centre’s project to enhance the ability of the Kyrgyz Government to engage in regional co-operation on border security and management. 

BISHKEK, 22 July 2016 – Three public discussions on the regulatory legal acts regarding the use of natural resources and environmental protection are being organized from 19 July to 27 July 2016 by the OSCE Centre in Bishkek and the local Aarhus Centre in the districts of Toktogul, Aksy and Kadamjay in southern Kyrgyzstan.

The discussions are gathering representatives of environmental services, the local authorities, village- and district-level state administrations, local council deputies and public organizations, to exchange ideas on environmental problems and discuss how to address them through active public scrutiny.

“Local stakeholders should be aware of the environmental legislation upfront. This will help them to prevent conflict arising from the use of natural resources,” said Dmitry Prudtskikh, Environmental Officer at the OSCE Centre. “I am glad to see that the Aarhus Centre in Osh has established a platform for communication between governmental, public and private structures, with the support of the OSCE.”

Kanybek Isabaev, Director of the Aarhus Centre in Osh, said: “For several years, we have been disseminating information to the public and our partners on the legislation regarding environmental protection, the rational use of natural resources, and subsoil and environmental safety in our country. It is very significant that citizens can participate in decision-making in the area of ecology, a sphere that is becoming increasingly important in Kyrgyzstan.”

During the discussions, participants will gain knowledge on issues of environmental protection, public access to environmental information, the normative legal acts of the Kyrgyz Republic on ecology and the basic principles of the Aarhus Convention.

The event was organized as part of the OSCE Centre's project on promoting environmental security through dialogue and enhanced disaster risk reduction.

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Tharaldson Hospitality Management proudly announces the grand opening of their 88th hotel, the Hampton Inn & Suites by Hilton Porter Ranch Los Angeles. This milestone marks another significant achievement in THM’s continued expansion and commitment to delivering exceptional hospitality experiences. Located in the vibrant and rapidly growing area of Porter Ranch, CA, the new Hampton Inn & Suites by Hilton boasts 100 modern and beautifully designed guest rooms, providing visitors with the perfect blend of comfort and convenience. Guests can enjoy premium amenities, including complimentary breakfast, free Wi-Fi, a state-of-the-art fitness center, and a refreshing outdoor pool. The opening of this new hotel comes thanks to the hard work and dedication of the entire THM team, who have worked tirelessly to ensure a seamless and successful launch. THM extends sincere gratitude to every team member for their unwavering commitment and efforts. The Hampton Inn & Suites by Hilton Porter Ranch Lo...

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The Japanese government on Wednesday approved a grant worth $18.5 million for the construction of three embankments on the Indus River in Haripur district and rain metres at 45 sites along the river in Khyber Pakhtunkhwa and Punjab for effective flood management.

In 2022, Pakistan witnessed the worst floods in its history, which claimed 1,700 lives, destroyed homes and livestock, washed away swathes of agricultural land, affected 33 million people, and incurred losses worth $30 billion, according to government estimates.

“The Government of Japan has approved a grant amounting to JPY 2.831 billion (US$ 18.5 million) for a Grant-in-Aid project titled ‘Flood Management Enhancement in the Indus Basin’ to the Government of Pakistan through Japan International Cooperation Agency (JICA),” a statement from the Ministry of Economic Affairs said on Wednesday.

“The project aims to improve the accuracy of flood forecasts and flood control functions, accumulate basic data that contribute to disaster risk reduction measures, and reduce the risk of loss to humans and the economy, including infrastructure.”

The three embankments constructed under the project grant will protect local communities from potential human and economic losses including infrastructure. The data from the water and rain metres, managed by the Federal Flood Commission and Water and Power Development Authority, will be shared with various agencies to help predict and manage potential floods.

“The scope of the project is to develop a hydrological and hydraulic observation network besides rehabilitating the river structures damaged by the 2022 floods in the Indus River and its tributaries,” the statement added.

Economic Affairs Secretary Dr Kazim Niaz and Ambassador of Japan to Pakistan Wada Mitsuhiro signed the agreement in Islamabad today.

Ambassador Wada, while speaking at the signing ceremony, expressed the hope that the project would provide reassurance to the people of Pakistan regarding possible future floods.

“Japan remains committed to providing assistance that will directly benefit vulnerable people of Pakistan,” the envoy said.

In Oct, Pakistan and Japan had finalised an agreement for the procurement and installation of 45 telemetry stations and five automatic weather stations for improved flood forecasting and weather monitoring systems.

The project was part of the larger Rs200bn worth of Flood Protection Programme being jointly financed by the federal and provincial governments with the support of international lenders.

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More often than not in traditional management consulting engagements involving operations, there is usually room for setting up or revising goals, metrics & reporting, and service level agreements. Depending on the phase of development of a company (often couched as Stage 0 [Ad-Hoc], Stage 1 [Functional], Stage 2 [Intrabusiness Cross-Functional], etc. maturity levels by a consulting firm), the next higher-level of metrics and reporting may apply and be a goal for the client organization to strive for.

Where management has to be somewhat careful about applying metrics, however, is how people and company culture play a role in getting everything to work together right.

To put a finer point on things, one can put in place a perfectly appropriate set of metrics and reporting systems for a company yet miss the boat completely on a management-level as to how the results should be applied because of the culture.

As an example in sales operations, I have frequently seen a competitive environment laid out. People's individual performance levels are exposed, and poor performing people are weeded out. This environment can work out in some cases. On the other hand, in a collaborative engineering or product development environment, cooperation may be encouraged.

On a related topic, a friend of my wife and I, Dr. Uri Gneezy at the University of Chicago, has some great research on the relationship between competition and gender. From the research summary:

Gneezy suggests that CEOs creating incentives in their firms should be aware that making the internal environment more competitive might create a bias that helps men, while putting women at a relative disadvantage.

My take on applying this type of research would be to recognize and raise one's sense of awareness to the environment one is implementing metrics in. Although metrics may be encouraged to be tracked to an individual-level doesn't automatically equate to that the environment has to be a competitive one. Choosing a collaborative versus dictatorial management style that is compatible with the desired company culture is a separate choice from metric implementation.

Steve Shu Managing Director S4 Management Group Email: sshu@s4management.com Web: http://www.s4management.com

If you've made a New Year's resolution but have not read this blog entry yet, there may still be hope. Most people have probably broken their New Year's resolutions by Valentine's Day. How can you prevent this from happening to you?

Digging up a study from the University of Washington, there are some key suggestions for succeeding with one's resolutions:

- Have a strong initial commitment to make a change. - Have coping strategies to deal with problems that will come up. - Keep track of your progress. The more monitoring you do and feedback you get, the better you will do.

As it turns out, these are the same types of principles that apply to change management consulting projects in the business world. Although style of change management tactics in organizations also plays a role (e.g., leading people to a goal versus spreading gasoline around a organization and coercing people by insinuating that a fire is going to happen), many change management initiatives fail to work out because:

- organizations get distracted, - do not use project management methods to manage processes (e.g., date, milestone, & issue tracking), - or ignore the importance of using a microscope on activities early on in the process of change.

Steve Shu Managing Director S4 Management Group Email: sshu@s4management.com Web: http://www.s4management.com